Assistant(e) administratif(ve)

Description de l'entreprise

About Veolia
Veolia group aims to be the benchmark company for ecological transformation. With nearly 220,000 employees worldwide, the Group designs and provides game-changing solutions that are both useful and practical for water, waste and energy management. Through its three complementary business activities, Veolia helps to develop access to resources, preserve available resources, and replenish them. In 2021, the Veolia group supplied 79 million people with drinking water and 61 million people with wastewater service, produced nearly 48 million megawatt hours of energy and treated 48 million metric tons of waste.

Description de l'emploi

On-site Support Assistant
Reports to Site Support Manager
Hours: 8am – 5:00pm (1 hour lunch)

Key Job Responsibilities:

• Support site personnel in the Cary office with site-related tasks/projects
• Position requires the ability to problem solve with a proactive and positive approach to assisting others.
• Physical presence in the Cary office is required 5 days a week (Monday – Friday)

On-site support for the Cary office shall include:

Project execution

• Compile submittals as instructed for review by the Project Managers (Organize, Create TOC, Compile and PDF all files, ISA data sheets, PBoM, submit to PM for review, Make any revisions identified by the PM, Create the electronic submittals, Send approved submittals to supplier, Make COs and the labels to go on the CDs, Assist in assembly and mailing as necessary).
• Compile O&M manuals as instructed for review by the Project Managers (Organize, Create TOC, Compile and PDF all files, ISA data sheets, PBoM, submit to PM for review, Make any revisions identified by the PM, Create the electronic manuals, Send approved submittals to supplier, Make COs and the labels to go on the CDs, Assist in assembly and mailing as necessary).
• Compile field service manuals.
• Printing and copying submittals, manuals and O&M’s.
• Print drawings.
• Handle calls regarding submittals and manuals.

Administrative Services

• Assist with answering the phones, greeting visitors,
• Shipping via FedEx/USPS/UPS for all outgoing packages (the same day as requested).
• Direct all visitors entering by the side door to report to the reception desk.
• Communicate what supplies need to be ordered in the weekly orders.
• Assist in office events such as customer visits, meetings, catering, cookouts, etc.
• Sign for and distribute UPS/FedEx/DHL packages.
• Inventory and put away office supply orders in absence of responsible staff.
• General clerical duties such as scanning, mailing, faxing filling.. etc
• Contact vendors of mailed invoices to request emails in lieu of mail
• Time Entry management
  • Monitor/process time entry in latis
  • Setup new users in Latis
• Office Interior
  • Kitchens: Maintain and stock a minimum of three times per week (more if needed).
  • Clocks: Once a week validating all clocks have the correct time and changing batteries when needed. If a replacement is needed, communicate that to the Admin Manager. (do not worry about the dates)
  • Conference Rooms: Maintain and straighten up daily (clean whiteboards, tables, turn off Tv’s, fill mini fridge, etc.) Sanitize copy machines daily.
  • Drinks Refrigerator: Fill this daily to ensure refreshments are always available for staff and visitors.
  • Supply/Paper Cabinets: Maintain and restock inventory a minimum of three times per week (more if needed).
  • Employee Onboarding: Prepare space, create mailbox and order name plate for new employees.
  • Develop slides for internal communication on office display screens.

Additional duties and responsibilities:

• Fill in for administrative duties of other personnel when they are out or busy with other assignments.
• Any other duties as assigned by management.

Qualifications

Qualifications :

Il s'agit d'une obligation :

• Diplôme de fin d'études secondaires, GED ou équivalent.
• Computer literate and is comfortable using Microsoft, Adobe or Google

Préférable :

• Associate’s Degree
• College coursework in science
• Strong writing, presentation and communication skills
• Must be very organized and efficient at completing tasks

Informations complémentaires

Pourquoi Veolia ?
Join a company that values Responsibility, Solidarity, Innovation, Customer Focus, and Respect. You’ll receive comprehensive mentoring, extensive technical and commercial training, and clear pathways for career advancement in the growing field of water treatment and environmental sustainability.

This position offers excellent learning opportunities and is designed to prepare you for advancement.

Ready to start your career in water treatment and sustainability? Apply today!

Nous savons que des équipes diversifiées prennent des décisions plus judicieuses, obtiennent de meilleurs résultats et construisent des communautés plus fortes. Nous sommes une organisation qui défend la diversité et l'inclusion à chaque échelon de la hiérarchie et nous sommes fiers d'être un lieu de travail où l'égalité des chances est respectée.

• Assurance médicale, dentaire et vision dès le premier jour !
• Assurance vie
• Congé payé
• Congés payés
• Congé parental
• 401(k) Plan – 3% default contribution plus matching!
• Comptes de dépenses flexibles et comptes d'épargne-santé
• Assurance DMA
• Assurance invalidité
• Remboursement des frais de scolarité

Clause de non-responsabilité : Les informations relatives au salaire, à la rémunération et aux avantages sont exactes à la date de publication du présent document.
l'affichage. L'entreprise se réserve le droit de modifier ces informations à tout moment, sous réserve de la législation applicable.
la loi.

****Les candidats doivent être en mesure de travailler légalement aux États-Unis immédiatement.
parrainer les candidats à l'autorisation de travail aux États-Unis (par exemple, visa H-1B) pour cette opportunité****

Veolia does not accept unsolicited resumes from external recruiting firms. All vendors must have a
current and fully executed MSA on file before submitting candidates. Any unsolicited resumes and
les profils des candidats seront considérés comme la propriété de l'entreprise et aucun frais ne sera dû.

En tant qu'entreprise inclusive, Veolia s'engage en faveur de la diversité et accorde une attention égale à toutes les candidatures, sans discrimination.

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