Document Control Coordinator

Description de l'entreprise

Veolia en Amérique du Nord est l'entreprise environnementale la mieux classée aux États-Unis depuis trois années consécutives, et le plus grand opérateur privé d'eau et fournisseur de technologie du pays, ainsi que le leader du traitement des déchets dangereux et de la pollution. Elle offre une gamme complète de services de gestion de l'eau, des déchets et de l'énergie, notamment le traitement de l'eau et des eaux usées, la collecte et l'élimination des déchets commerciaux et dangereux, le conseil en énergie et la récupération des ressources. Veolia aide des clients commerciaux, industriels, du secteur de la santé, de l'enseignement supérieur et des municipalités dans toute l'Amérique du Nord. Basée à Boston, Veolia emploie plus de 10 000 personnes réparties sur plus de 350 sites en Amérique du Nord.

Description de l'emploi

Objectif du poste :

We seek a detail-oriented and tech-savvy Document Control Coordinator to join our Gum Springs team. The ideal candidate will streamline document control processes, enhance information management, and support digital innovation initiatives within our Veolia Hazardous Waste site.

The Document Control Coordinator is responsible for supporting and enhancing the site’s day-to-day document
control processes specific to Gum Springs’ documents including mandatory Policy statements, Standard
Operational Procedures (SOPs), Step-by-Step Work Instructions, and objective proof of quality known as Records. This role ensures the timely and accurate distribution of information across the site’s departments, manages the documentation lifecycle, and implements robust procedures for maintaining transparent, current, and traceable records.

The coordinator will play a crucial role in supporting the Gum Springs Hazardous Waste site by leveraging
technical expertise to optimize document management systems, facilitate seamless information access, and drive digital transformation throughout the site. Through these efforts, the position contributes significantly to site
success and organizational efficiency in our dynamic, fast-paced environment.

Principales fonctions/responsabilités :

Document Control:

• Implement and maintain document management methodologies and best practices, including document control procedures specific to Gum Springs.
• Manage and organize documentation using AODocs and other document control software.
• Manage and organize other documents such as Process Flow Diagrams (PFDs), Process & Instrumentation Diagrams (P&IDs), and Contracts as needed.
• Maintain classification systems for efficient document retrieval and organization.
• Refine or develop new classification system as needed.
• Control the flow of documents within the site organization ensuring that changes and periodic reviews are completed and approved in a timely manner.
• Maintain accurate records of document receipt, issue, changes, and distribution, ensuring timely responses when required.
• Update and maintain document management systems, including both digital and physical records.
• Ensure all documentation meets formal requirements and required standards.

Training & Process Development:

• Develop AODocs training program and train project teams and third-party users as needed.
• Support departmental teams in adopting document control best practices.
• Collaborate with departmental teams to identify areas for digital innovation and process improvement.

Data Analysis & Reporting

• Conduct data analysis to assess and improve the document control process and reporting.
• Create and maintain dashboards and reports using Google Workplace tools and AppSheets.
• Generate compliance and audit reports as required.

Compliance & Quality Assurance

• Conduct regular document reviews and audits to ensure compliance and accuracy.
• Maintain confidentiality around sensitive information and ensure secure destruction of sensitive documents when necessary.
• Ensure documentation meets regulatory and company compliance requirements.
• Support audit readiness and documentation reviews.

Stakeholder Support & Coordination

• Support the site in special projects requiring document control within the hazardous waste site.
• Coordinate document distribution and updates across the site’s departments and teams.
• Facilitate seamless information access for authorized personnel.
• Autres tâches assignées.

Environnement de travail :

• Spends most of time in an office environment. Occasional visits to plant areas.
• Limited travel across the U.S. and Canada

Qualifications

Formation/expérience/antécédents :

• Bachelor’s degree in Construction Management, Business Administration, Information Management, Industrial Engineering, or related field preferred
• Valid driver’s license and with potential to visit other sites in North America
• 3-4 years of document control or project coordination experience
• Experience with AODocs, AppSheet, or data visualization tools

Connaissances/compétences/aptitudes :

• Proficiency with document management systems (AODocs preferred)
• Strong proficiency with Google Workplace / Microsoft Office Suite (Google preferred)
• Excellent organizational and communication skills
• Proficiency with AODocs and document management software
• Working knowledge of data analysis and visualization
• Excellent organizational and communication skills
• Ability to work with cross-functional teams
• Quick learner and strong team player
• Flexible, adaptable, and open-minded
• Basic engineering project management principles and practices a plus
• Familiarity with Process & Instrumentation Diagrams (P&IDs) a plus
• Familiarity with BlueBeam or similar a plus

Exigences physiques :

• Dans l'exercice de ses fonctions, l'employé doit régulièrement s'asseoir, utiliser ses mains pour toucher, manipuler ou sentir, tendre les bras et les mains, et parler ou entendre.
• L'employé doit occasionnellement se tenir debout, marcher et se baisser, s'agenouiller ou s'accroupir.
• The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus.

Risques professionnels possibles :

• Must take care in moving or lifting office supplies. Infrequent exposure to plant hazards including noise, heavy equipment, chemicals and fumes.

Informations complémentaires

Avantages : Veolia’s comprehensive benefits package includes paid time off policies, as well as health, dental, vision, life insurance, savings accounts, tuition reimbursement, paid volunteering and more. In addition, employees are also entitled to participate in an employer sponsored 401(k) plan, to save for retirement.

Nous sommes un employeur souscrivant au principe de l'égalité des chances ! Tous les candidats qualifiés seront pris en considération pour un emploi sans distinction de race, de couleur, de religion, de sexe, d'orientation sexuelle, d'identité de genre, d'origine nationale, de handicap ou de statut d'ancien combattant protégé.

Clause de non-responsabilité : Les informations relatives au salaire, à la rémunération et aux avantages sont exactes à la date de publication du présent avis. L'entreprise se réserve le droit de modifier ces informations à tout moment, sous réserve de la législation applicable.

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