Office Manager – Business & Accounting Operations

Description de l'entreprise

A subsidiary of Veolia group, Veolia North America (VNA) is the top-ranked environmental company in the United States for three consecutive years, and the country’s largest private water operator and technology provider as well as hazardous waste and pollution treatment leader. It offers a full spectrum of water, waste, and energy management services, including water and wastewater treatment, commercial and hazardous waste collection and disposal, energy consulting and resource recovery. VNA helps commercial, industrial, healthcare, higher education, and municipality customers throughout North America. Headquartered in Boston, Mass., Veolia North America has more than 10,000 employees working at more than 350 locations across the continent. www.veolianorthamerica.com

Description de l'emploi

Objectif du poste :

The Office Manager plans, runs and delivers administrative projects designed to improve the Operations. The Office Manager is able to plan a project, set timelines and milestones, allocate resources, manage budgets and deliver results. Manage the compliance and financial disclosure activities to make certain all report disclosures are sufficient and in compliance. Collaborates closely with Operations personnel in accomplishing successful delivery. Manages the facilities’ cash flow forecasting and reporting requirements. Work closely with the Accounting & Finance Department to ensure accuracy of financial statements. Participates in and actively contributes to short and long-term planning of key projects to ensure the smooth delivery of key processes.

Principales fonctions/responsabilités :

• Provide Office Management and administrative support for the Regional Leader.
• Plan, coordinate and execute assignments across the organization including tracking and reporting on status, risks, issues and dependencies.
• Manages financial reporting activities. Ensures consistent application of organizational policies and compliance with Corporate financial standards, GAAP guidelines and SOX requirements.
• Maintains internal controls and safeguards company assets. Reports irregularities and abnormal conditions that arise during the course of work.
• Collaborates with the Operations management team to effectively coordinate and schedule work and projects.
• Assist with the design and development of Human Resources projects as assigned; report on progress and status.
• Managing assignments to successful completion within designated parameters; close out and handing over assignments as needed.
• Set up and maintain data management systems for current business relations.
• Prepares communications with external regulatory agencies including but not limited to all regulatory report submissions.
• Organizes and communicates with management concerning cash flow forecasting and management.
• Works with Finance & Accounting for external audits.
• Collaborates with the Engineering and Operations Coordinator to accomplish design and construction oversight for assigned facilities on new or existing projects.
• Coordinates internal resources to ensure accurate and timely plan reviews of assigned facilities for new or existing developments.
• Performs actual cost vs. estimate assessments on new projects.
• Develops and proposes solutions to correct project performance deficiencies.
• Participates in the development of architectural design and delivery processes and standards.
• Examine les conceptions des autres pour s'assurer qu'elles sont conformes aux normes de l'entreprise.
• Designs and drafts plans for facilities floor / space planning, evacuation plans, water system diagrams and graphics.
• Provide various reports and blueprints using AutoCad including emergency evacuation plans, charts, graphics, building / site plans.
• Develop and maintain a vacation tracking system for the site.
• Support the planning and organizing of employee engagement activities including event planning, newsletter updates and service recognition.
• Devise a process to facilitate a secondary arrangement for key positions during emergencies.
• Responsible for the recordkeeping system for regulatory compliance.
• Manages and updates Emergency Response Plan annually.
• Oversee training of support staff including Operations Coordinator to ensure maximum Operations support.
• Processes, establishes recurring contracts and templates. discrepancies as required. Assists in resolving.
• Serves as liaison between Veolia executive management and any other corporate departments, business, and community groups.
• S'acquitter de toutes les responsabilités et tâches professionnelles dans le respect de l'ensemble des lois, règles, politiques, programmes et formations en matière de sécurité, de santé et d'environnement.

Environnement de travail :

• This is an onsite role in our Cicero, IL location.
• This location is a 24 hour Biosolids facility.
• This is a non-union role in a union facility.
• Closed toed shoes are always required.
• When outside of the office and in the plant area, full PPE is required.

Qualifications

Formation/expérience/antécédents :

• Bachelor’s degree in Business Administration Management, Engineering, or a related technical discipline, or the equivalent combination of education, technical certifications or training, and/or work experience.
• Five to seven years in various accounting and finance positions, preferably within a similar industry.
• Public accounting auditing experience required.
• Prior experience with Sarbanes Oxley required.
• SAP or similar experience required.
• Supervisory experience with understanding of human relations, training, and performance management.
• Expérience dans la conception, la maintenance et/ou l'exploitation de systèmes d'approvisionnement en eau ou de traitement des eaux usées, de préférence.

Connaissances/compétences/aptitudes :

• Demonstrates strong technical accounting knowledge and analytical skills.
• Il doit être capable de parler pour donner des instructions et converser avec d'autres personnes.
• Doit être capable de lire des rapports opérationnels et financiers complexes. Rédiger des rapports détaillés et préparer et présenter des exposés. Analyser les défis opérationnels et techniques complexes et les résoudre.
• Solides compétences en matière de communication, tant à l'oral qu'à l'écrit.
• Solides compétences en matière de gestion d'équipe et de projet (initiation, planification, exécution, suivi, contrôle et clôture) avec la capacité de déléguer le travail, de responsabiliser les individus, de fixer des objectifs, d'évaluer les performances et d'encourager la collaboration.
• Strong interpersonal skills with the ability to build and manage key stakeholder relationships across the organization.
• Highly organized with the ability to prioritize and manage numerous projects with competing priorities.
• Bonnes compétences en matière de gestion des risques et capacité à prévoir les problèmes, à élaborer et à mettre en œuvre des solutions.
• Bonne capacité d'organisation, de relations interpersonnelles et de travail en équipe.
• Capacité à fonctionner dans le monde numérique, en utilisant des ordinateurs, des ordinateurs portables, des tablettes, des téléphones intelligents et des logiciels pour communiquer, effectuer et enregistrer le travail.
• Compétences en matière d'analyse financière, y compris la gestion du budget, l'évaluation continue des risques/opportunités du projet, la clôture du projet et la rétrospective, ainsi que des connaissances de base en comptabilité.
• Strong stakeholder management and influencing skills.
• Self-starter, strong drive and result oriented.
• Excellent communication skills with the ability to communicate at all levels.

Certification/licences/formation requises :

• Des cours de gestion de projet ou des certifications telles que Project Management Professional (PMP) sont préférables.
• Un permis de conduire local en cours de validité est exigé.

Exigences physiques :

• Walk, stand, and sit for prolonged periods of time.
• Frequently stoop, bend, kneel, crouch, crawl, climb, reach, twist, grasp, and make repetitive hand movement in the performance of daily duties.
• Capacité à soulever, porter, pousser et/ou tirer des poids modérés.
• Doit être capable de voir clairement et d'entendre.

Informations complémentaires

Pay Range $85000 to $94000 per year.

Avantages : Veolia’s comprehensive benefits package includes paid time off policies, as well as health, dental, vision, life insurance, savings accounts, tuition reimbursement, paid volunteering and more. In addition, employees are also entitled to participate in an employer sponsored 401(k) plan, to save for retirement. Pay and benefits for employees represented by a union are outlined in their collective bargaining agreement.

Nous sommes un employeur souscrivant au principe de l'égalité des chances ! Tous les candidats qualifiés seront pris en considération pour un emploi sans distinction de race, de couleur, de religion, de sexe, d'orientation sexuelle, d'identité de genre, d'origine nationale, de handicap ou de statut d'ancien combattant protégé.

Clause de non-responsabilité : Les informations relatives au salaire, à la rémunération et aux avantages sont exactes à la date de publication du présent avis. L'entreprise se réserve le droit de modifier ces informations à tout moment, sous réserve de la législation applicable.