Project Coordinator

Description de l'entreprise :

Veolia en Amérique du Nord est la société environnementale la mieux classée aux États-Unis pendant trois années consécutives, et le plus grand opérateur privé d'eau et fournisseur de technologies ainsi que le leader du traitement des déchets dangereux et de la pollution du pays. Elle offre une gamme complète de services de gestion de l'eau, des déchets et de l'énergie, y compris le traitement de l'eau et des eaux usées, la collecte et l'élimination des déchets commerciaux et dangereux, le conseil en énergie et la valorisation des ressources. Veolia aide des clients commerciaux, industriels, de santé, de l'enseignement supérieur et des municipalités dans toute l'Amérique du Nord. Basée à Boston, Veolia emploie plus de 10 000 personnes réparties sur plus de 350 sites en Amérique du Nord.

Objectif du poste :

The Project Coordinator serves as administrative and operational support for assigned data center commissioning projects for a particular client. This role supports and coordinates various aspects of complex commissioning projects to ensure on-time/budget delivery and client satisfaction. This is NOT a technical field role, success requires strong project management, financial acumen, team relationship skills.

Principales fonctions/responsabilités :

• Administrative tasks for assigned programs – Process administrative requests; maintain project records; support program coordination; ensure compliance with company policies and procedures.
• Project financials and performance – Monitor, and reconcile project budgets; track costs and expenditures; identify budget variances and cost overruns; ensure accurate project profitability tracking; prepare financial reports for leadership and clients.
• Project schedules and milestones – Understand project schedules maintained by PM; monitor project progress against SoW and milestone schedule; maintain communication for project activities across technical teams and sub-consultants.
• Documentation and records – Support organization of project files and folders; ensure accurate project records; support project closeout and lessons learned documentation.
• Project status reports – Develop monthly project status reports; support development of reports for leadership and clients; track key performance indicators; identify trends and issues.
• Client meetings and program activities – Support client / team meetings and workshops – invites and minutes; prepare meeting agendas and materials; track meeting decisions and action items.
• Technical teams and sub-consultants – Work with technical Project Managers/Commissioning Managers on milestone / task assignments; communicate assignments and scheduled work.
• Change orders and contract modifications – Support change order proposals and workflow; track status of pending and approved change orders.
• Proposal development and pricing – Enter sales leads into Salesforce and support with proposal development; manage proposal process.
• Process improvement – Support standardized processes and deliverables; collaborate with other Program Managers on cross-program issues.

Qualifications :

Formation/expérience/antécédents :

• Bachelor’s degree in Business, Operations, Project Management, Engineering, or related field (or equivalent work experience).
• 3+ years of project coordination, operations, or business coordination experience.
• 3+ years coordinating project budgets, schedules, and financial tracking.
• 2+ years in a fast-paced, technical environment (data center, commissioning, or similar).
• Experience with change order management and contract administration.
• Experience with client program management and stakeholder communication.
• Experience with proposal development and pricing.
• Working knowledge of the commissioning process (Pre-Design, Design, Commissioning, Post-Turnover).
• Experience in AI tools such as Gemini Notebook, chat agents, and/or agent builders.

Connaissances/compétences/aptitudes :

• Excellent project coordination and organizational skills.
• Strong financial acumen and budget management.
• Excellent written and verbal communication skills.
• Proficiency with project management tools (Smartsheet, Microsoft Project, or similar).
• Proficiency with financial tools (Excel, accounting software).
• Ability to manage multiple priorities simultaneously.
• Problem-solving and critical thinking skills.
• Ability to work independently and take initiative.
• Attention to detail and accuracy (especially financial).
• Solides compétences en matière d'analyse et de résolution de problèmes.
• Great PC and Microsoft Office skills (Word, Excel, PowerPoint).
• Capacité à naviguer dans une variété d'applications informatiques.
• High level of professionalism and integrity,
• Excellent typing skills.

What Sets You Apart:

• Data center operations or commissioning program management.
• Smartsheet or similar collaborative project management tools.
• Google Workspace (Docs, Sheets, Drive).
• Consulting or professional services environment.
• Background in PMO (Project Management Office) or program coordination.
• Contract administration and legal document review.

Informations supplémentaires :

Échelle de rémunération : $70000 to $80000 Annually. 

Avantages : Veolia’s comprehensive benefits package includes paid time off policies, as well as health, dental, vision, life insurance, savings accounts, tuition reimbursement, paid volunteering and more. In addition, employees are also entitled to participate in an employer sponsored 401(k) plan, to save for retirement.

Sick leave – 56 hours; Observed Holidays – 11 days; Vacation – 15 days

Possibilité de bénéficier d'une prime de rendement annuelle pouvant atteindre 5%

Nous sommes un employeur souscrivant au principe de l'égalité des chances ! Tous les candidats qualifiés seront pris en considération pour un emploi sans distinction de race, de couleur, de religion, de sexe, d'orientation sexuelle, d'identité de genre, d'origine nationale, de handicap ou de statut d'ancien combattant protégé.

Clause de non-responsabilité : Les informations relatives au salaire, à la rémunération et aux avantages sont exactes à la date de publication du présent avis. L'entreprise se réserve le droit de modifier ces informations à tout moment, sous réserve de la législation applicable.