{"id":18652,"date":"2026-09-14T16:04:06","date_gmt":"2026-09-14T22:04:06","guid":{"rendered":"https:\/\/careers.veolianorthamerica.com\/job\/administrative-assistant-2\/"},"modified":"2026-09-14T16:04:08","modified_gmt":"2026-09-14T22:04:08","slug":"administrative-assistant-2","status":"publish","type":"job_listing","link":"https:\/\/careers.veolianorthamerica.com\/fr\/job\/administrative-assistant-2\/","title":{"rendered":"Assistant(e) administratif(ve)"},"content":{"rendered":"<p><b>Description de l'entreprise<\/b><\/p>\n<p><strong>About Veolia<\/strong><br \/> Veolia group aims to be the benchmark company for ecological transformation. With nearly 220,000 employees worldwide, the Group designs and provides game-changing solutions that are both useful and practical for water, waste and energy management. Through its three complementary business activities, Veolia helps to develop access to resources, preserve available resources, and replenish them. In 2021, the Veolia group supplied 79 million people with drinking water and 61 million people with wastewater service, produced nearly 48 million megawatt hours of energy and treated 48 million metric tons of waste.<\/p>\n<p><b>Description de l'emploi<\/b><\/p>\n<p><strong>On-site Support Assistant<\/strong> <br \/> Reports to Site Support Manager<br \/> Hours: 8am &#8211; 5:00pm (1 hour lunch)<\/p>\n<p><strong>Key Job Responsibilities:<\/strong><\/p>\n<ul>\n<li>Support site personnel in the Cary office with site-related tasks\/projects<\/li>\n<li>Position requires the ability to problem solve with a proactive and positive approach to assisting others.<\/li>\n<li>Physical presence in the Cary office is required 5 days a week (Monday &#8211; Friday)<\/li>\n<\/ul>\n<p><strong>On-site support for the Cary office shall include:<\/strong><\/p>\n<p> Project execution <\/p>\n<ul>\n<li>Compile submittals as instructed for review by the Project Managers (Organize, Create TOC, Compile and PDF all files, ISA data sheets, PBoM, submit to PM for review, Make any revisions identified by the PM, Create the electronic submittals, Send approved submittals to supplier, Make COs and the labels to go on the CDs, Assist in assembly and mailing as necessary).<\/li>\n<li>Compile O&#038;M manuals as instructed for review by the Project Managers (Organize, Create TOC, Compile and PDF all files, ISA data sheets, PBoM, submit to PM for review, Make any revisions identified by the PM, Create the electronic manuals, Send approved submittals to supplier, Make COs and the labels to go on the CDs, Assist in assembly and mailing as necessary).<\/li>\n<li>Compile field service manuals.<\/li>\n<li>Printing and copying submittals, manuals and O&#038;M&#8217;s.<\/li>\n<li>Print drawings.<\/li>\n<li>Handle calls regarding submittals and manuals.<\/li>\n<\/ul>\n<p> Administrative Services <\/p>\n<ul>\n<li>Assist with answering the phones, greeting visitors,<\/li>\n<li>Shipping via FedEx\/USPS\/UPS for all outgoing packages (the same day as requested). <\/li>\n<li>Direct all visitors entering by the side door to report to the reception desk.<\/li>\n<li>Communicate what supplies need to be ordered in the weekly orders.<\/li>\n<li>Assist in office events such as customer visits, meetings, catering, cookouts, etc. <\/li>\n<li>Sign for and distribute UPS\/FedEx\/DHL packages.<\/li>\n<li>Inventory and put away office supply orders in absence of responsible staff.<\/li>\n<li>General clerical duties such as scanning, mailing, faxing filling.. etc<\/li>\n<li>Contact vendors of mailed invoices to request emails in lieu of mail<\/li>\n<li>Time Entry management\n<ul>\n<li>Monitor\/process time entry in latis<\/li>\n<li>Setup new users in Latis<\/li>\n<\/ul>\n<\/li>\n<li>Office Interior\n<ul>\n<li>Kitchens: Maintain and stock a minimum of three times per week (more if needed). <\/li>\n<li>Clocks: Once a week validating all clocks have the correct time and changing batteries when needed. If a replacement is needed, communicate that to the Admin Manager. (do not worry about the dates)<\/li>\n<li>Conference Rooms: Maintain and straighten up daily (clean whiteboards, tables, turn off Tv&#8217;s, fill mini fridge, etc.) Sanitize copy machines daily.<\/li>\n<li>Drinks Refrigerator: Fill this daily to ensure refreshments are always available for staff and visitors.<\/li>\n<li>Supply\/Paper Cabinets: Maintain and restock inventory a minimum of three times per week (more if needed). <\/li>\n<li>Employee Onboarding: Prepare space, create mailbox and order name plate for new employees.<\/li>\n<li>Develop slides for internal communication on office display screens.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p> Additional duties and responsibilities: <\/p>\n<ul>\n<li>Fill in for administrative duties of other personnel when they are out or busy with other assignments. <\/li>\n<li>Any other duties as assigned by management.<\/li>\n<\/ul>\n<p><b>Qualifications<\/b><\/p>\n<p><strong>Qualifications :<\/strong><\/p>\n<p><strong>Il s'agit d'une obligation :<\/strong><\/p>\n<ul>\n<li>Dipl\u00f4me de fin d'\u00e9tudes secondaires, GED ou \u00e9quivalent.<\/li>\n<li>Computer literate and is comfortable using Microsoft, Adobe or Google<\/li>\n<\/ul>\n<p><strong>Pr\u00e9f\u00e9rable :<\/strong><\/p>\n<ul>\n<li>Associate&#8217;s Degree<\/li>\n<li>College coursework in science<\/li>\n<li>Strong writing, presentation and communication skills<\/li>\n<li>Must be very organized and efficient at completing tasks<\/li>\n<\/ul>\n<p><b>Informations compl\u00e9mentaires<\/b><\/p>\n<p><strong>Pourquoi Veolia ?<\/strong><br \/> Join a company that values Responsibility, Solidarity, Innovation, Customer Focus, and Respect. You&#8217;ll receive comprehensive mentoring, extensive technical and commercial training, and clear pathways for career advancement in the growing field of water treatment and environmental sustainability.<\/p>\n<p>This position offers excellent learning opportunities and is designed to prepare you for advancement.<\/p>\n<p>Ready to start your career in water treatment and sustainability? Apply today!<\/p>\n<p>Nous savons que des \u00e9quipes diversifi\u00e9es prennent des d\u00e9cisions plus judicieuses, obtiennent de meilleurs r\u00e9sultats et construisent des communaut\u00e9s plus fortes. Nous sommes une organisation qui d\u00e9fend la diversit\u00e9 et l'inclusion \u00e0 chaque \u00e9chelon de la hi\u00e9rarchie et nous sommes fiers d'\u00eatre un lieu de travail o\u00f9 l'\u00e9galit\u00e9 des chances est respect\u00e9e.<\/p>\n<ul>\n<li>Medical, Dental, &#038; Vision Insurance Starting Day 1!<\/li>\n<li>Assurance vie<\/li>\n<li>Cong\u00e9 pay\u00e9<\/li>\n<li>Cong\u00e9s pay\u00e9s<\/li>\n<li>Cong\u00e9 parental<\/li>\n<li>401(k) Plan &#8211; 3% default contribution plus matching!<\/li>\n<li>Flexible Spending &#038; Health Saving Accounts<\/li>\n<li>AD&#038;D Insurance<\/li>\n<li>Assurance invalidit\u00e9<\/li>\n<li>Remboursement des frais de scolarit\u00e9<\/li>\n<\/ul>\n<p>Clause de non-responsabilit\u00e9 : Les informations relatives au salaire, \u00e0 la r\u00e9mun\u00e9ration et aux avantages sont exactes \u00e0 la date de publication du pr\u00e9sent document.<br \/> l'affichage. L'entreprise se r\u00e9serve le droit de modifier ces informations \u00e0 tout moment, sous r\u00e9serve de la l\u00e9gislation applicable.<br \/> la loi.<\/p>\n<p>****Les candidats doivent \u00eatre en mesure de travailler l\u00e9galement aux \u00c9tats-Unis imm\u00e9diatement.<br \/> parrainer les candidats \u00e0 l'autorisation de travail aux \u00c9tats-Unis (par exemple, visa H-1B) pour cette opportunit\u00e9****<\/p>\n<p>Veolia does not accept unsolicited resumes from external recruiting firms. All vendors must have a<br \/> current and fully executed MSA on file before submitting candidates. Any unsolicited resumes and<br \/> les profils des candidats seront consid\u00e9r\u00e9s comme la propri\u00e9t\u00e9 de l'entreprise et aucun frais ne sera d\u00fb.<\/p>\n<p><strong>En tant qu'entreprise inclusive, Veolia s'engage en faveur de la diversit\u00e9 et accorde une attention \u00e9gale \u00e0 toutes les candidatures, sans discrimination.<\/strong><\/p>\n<p>By clicking the link above or any third-party link within this posting, you are leaving this site and going to a third-party website where the third-party website&#8217;s terms and privacy policy apply<\/p>","protected":false},"author":0,"featured_media":0,"template":"","meta":{"_acf_changed":false,"_promoted":"","_job_location":"Cary, NC, USA","_application":"https:\/\/click.jobsplice.com\/redirect\/NTM4NzIyMi4yMDY0LjY3","_company_name":"Veolia NA","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job-categories":[31],"job-types":[],"class_list":["post-18652","job_listing","type-job_listing","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/careers.veolianorthamerica.com\/fr\/wp-json\/wp\/v2\/job-listings\/18652","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/careers.veolianorthamerica.com\/fr\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/careers.veolianorthamerica.com\/fr\/wp-json\/wp\/v2\/types\/job_listing"}],"version-history":[{"count":1,"href":"https:\/\/careers.veolianorthamerica.com\/fr\/wp-json\/wp\/v2\/job-listings\/18652\/revisions"}],"predecessor-version":[{"id":18653,"href":"https:\/\/careers.veolianorthamerica.com\/fr\/wp-json\/wp\/v2\/job-listings\/18652\/revisions\/18653"}],"wp:attachment":[{"href":"https:\/\/careers.veolianorthamerica.com\/fr\/wp-json\/wp\/v2\/media?parent=18652"}],"wp:term":[{"taxonomy":"job_listing_category","embeddable":true,"href":"https:\/\/careers.veolianorthamerica.com\/fr\/wp-json\/wp\/v2\/job-categories?post=18652"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/careers.veolianorthamerica.com\/fr\/wp-json\/wp\/v2\/job-types?post=18652"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}